Shift calendar

To create your calendar, start by entering a date that matches the first day of a cycle you know. Then set up the shift types you use, for example morning, afternoon, night or rest, and build the order in which they repeat.

Each position in the cycle also shows the matching calendar date, so you can easily check which shift you're assigning to each day.

Once the pattern is set, WorkIO will repeat it automatically on the calendar. You can move between months to check future or past shifts without entering the whole sequence again.

A rotating shift follows a sequence that starts over once it reaches the end of the cycle. The pattern can include different work shifts, rest days or any combination you need.

For example, a cycle could be made up of two mornings, two afternoons, two nights and two rest days. Once those eight days are done, the calendar starts again from the first position in the cycle.

The tool uses the reference date and the length of the pattern to automatically work out which position matches each date, even when you check previous or upcoming months.

A 4x4 pattern is made up of one block of four days followed by another block of four days. A common setup consists of four workdays and four rest days, although the exact distribution can be adapted to your situation.

You can use the 4x4 preset as a starting point and then modify each position in the cycle. For example, the four workdays could all be the same shift, or combine mornings, afternoons or nights.

The calendar will repeat the eight positions continuously from the reference date you enter.

A 7x7 cycle uses two blocks of seven days. It can be used, for example, to represent seven workdays followed by seven rest days, although the content of each block can be customized.

Select the 7x7 preset to quickly create the fourteen positions, then adjust the shifts afterwards if your actual pattern is different.

Once set up, the calendar will continue the sequence automatically as you move from one week, month or year to the next.

You can create different shift types to represent the schedules you normally use. Each one can have a name, an abbreviation and, optionally, a start and end time.

After that, you just need to select the matching type for each position in the cycle.

Shifts are distinguished by their name, abbreviation and visual treatment, so the calendar stays easy to understand without relying only on color.

Once the cycle is created, you can move between months to check which shift applies to each date. The pattern continues automatically, so you don't need to set it up again at the end of a month.

The Today button takes you straight back to the current month, and selecting a day lets you check the details of the assigned shift.

The monthly summary also shows how many days correspond to each shift type, how many are rest days and, when you've added schedules, the total planned hours for that month.

The monthly summary lets you see at a glance how many days are assigned to each shift type and how many hours are planned based on the schedules you've set up. It's a forecast based on the calendar pattern, not a record of the hours you actually worked.